We are currently recruiting for a Full-Time Accounts Assistant to join our growing team here at Kilkea Castle.

Kilkea Castle Hotel is a 140-bedroom resort set on 180 acres of landscape, gardens and ancient woodland. This family-owned and managed estate offers a tranquil spa, a challenging 18-hole championship golf course and a world-class culinary experience. We are Great Place to Work 2025 certified, Best Workplaces in Hospitality 2025, and Romantic Hotel of the Year at the Irish Hotel Awards 2025.

Our team members are the heart of our hotel and the core of our success, and we believe that by creating a positive and supportive environment, we can deliver outstanding service to our guests.

Our mission is to provide exceptional guest experiences through excellent service, integrity while ensuring that every guest feels valued, safe, and at home.

Job Title:

Accounts Assistant

Reporting to:          

Finance Manager

Job Description:    

As an Accounts Assistant, your role will be key within the hotel’s finance function, supporting multiple entries, and working closely with the Resort Accountant and Finance Manager. You will gain a broad exposure across all areas of finance, from daily transactional tasks to monthly and annual reporting and strategic projects.

Key Responsibilities

Payroll & Employee Support

• Prepare and process weekly payroll, ensuring accuracy and compliance with statutory requirements.
• Maintain payroll records including timesheets, attendance reports, holiday pay, and deductions.
• Liaise with HR for new starters, leavers, and employee queries.

Payables & Supplier Management

• Process supplier invoices, perform 3-way matching, and resolve invoice discrepancies.
• Set up and manage weekly payment runs and remittances.
• Maintain accurate supplier account reconciliations and follow up on outstanding items.
• Build strong relationships with suppliers and internal teams for smooth query resolution.

Financial Operations & Reporting

• Complete the daily hotel income audit and reconcile revenue streams across departments.
• Maintain and update the Fixed Asset Register for multiple companies.
• Assist with preparation of the weekly revenue and cost forecast.
• Support the preparation of monthly management accounts, including:
  • journal entries
  • accruals & prepayments
  • balance sheet reconciliations
  • variance analysis vs budget/forecast
• Ensure timely processing of VAT & P30 returns and other statutory submissions.
• Assist in the preparation of annual budgets and year-end processes.
• Support external auditors during the annual audit.

Systems, Controls & Process Improvement

• Ensure financial processes follow internal controls and audit requirements.
• Help maintain and develop finance procedures, workflows, and documentation.
• Support the implementation of new finance systems or upgrades where needed.
• Participate in cross-departmental projects to improve efficiencies and reporting accuracy.

Cross-Functional Collaboration

• Work closely with Operations, HR, Management, and department heads to provide accurate and timely reporting.
• Assist in ad hoc analysis, financial insight, or data requests to support operational and strategic decision-making

Skills/Requirements

• Qualified or Part‑Qualified Accountant (ACA/ACCA/CIMA) or equivalent relevant experience.
• Strong working knowledge of Sage50 or similar accounting software.
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, formulas, data analysis).
• Strong numerical, analytical, and problem‑solving skills.
• Excellent attention to detail and accuracy in all work.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Team player with a positive attitude and willingness to learn.
• Minimum 12 months’ valid work permit.

Benefits

• Discounts across entire resort
• Competitive salary
• Meals while on duty
• Employee recognition
• Bike to Work scheme
• Employee Assistance Programme and PRSA scheme
• Continuous training and development

 Kilkea Castle is an equal opportunities employer